Project management templates (PMT) are templates created to help a business run more efficiently. The templates enable businesses to harness their full potential by monitoring and tracking projects.
Project templates are nothing but project management tools that are designed so that a number of projects can be managed through the same system. This means that time and money are saved when a new project needs to be started.
This form of project management needs to be setup in a certain way. The best way to do this is to either study the system and then design one that is best suited to the needs of your organization or to hire a project management consultant to do it for you. It is easier to get a consultant to do it for you if you are part of a big organization and need it implemented in a short period of time.
This article shows how a consultant implements the system but if you decide to implement the system on your own then you can use the points in this article as a guide.
The first thing the Project Management Consultant (PMC) does is make a study of the current as well as previous projects. They then use this information to draw up a basic blueprint of the system. Once the blueprints are ready the real work begins.
Now the consultant needs to create and implement the system that will be used to run the future projects. At the same time they need to integrate the existing projects into the system. The next step is staff training. All the employees are trained to use the system and a few of the employees and managers are chosen to run the Project Management Office (PMO). The PMO is the hub of the whole system. It manages the existing projects, implements the elements needed for new projects and manages the system itself.
Once the system is setup the consultants work is done and control of the PMO is turned over to the company.
There are many aspects to the management system that make it efficient and popular. These include the creation of dashboards for departments and individual employees. The dashboard is like a whiteboard where the department can assign work and resources to individuals and monitor their progress.
There is a separate page for team leaders, managers and so forth. Pages can also be created so that clients can monitor the progress of their project from time to time. This gives the client feedback in real time and helps keeps them happy.
This system of running projects does have its drawbacks but the overall benefits of this system are much greater than the drawbacks.