Project Management Tool

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“Good management is the art of making problems so interesting and their solutions so constructive that everyone wants to get to work and deal with them.”

1. Develop a solid business case for your projects.  Where appropriate, ensure you obtain senior managers’ agreement before you start the project. Research points out that too many projects are started without a firm reason or rationale.  Developing a business case will identify whether it is worth working on.
2. Ensure your project fits with the key organisational or departmental agenda or your personal strategy.  If not, why do it?  Stick to priority projects.
3. Carry out risk analysis at a high level at the initiation stage.  Avoid going into great detail here – more an overview focussing on the key risks.
4. Identify at this early stage key stakeholders. Consider how much you need to consult or involve them at the business case stage. Seek advice if necessary from senior managers
5. Where appropriate, involve finance people in putting the business case together.  They can be great allies in helping crunch the numbers which should give credibility to your business case.

Project Scheduling
Management means, in the last analysis, the substitution of thought for brawn and muscle, of knowledge for folklore and superstition, and of cooperation for force. .

6. Produce a written project definition statement (sometimes called PID) and use it to inform stakeholders (see point 13). This document is ‘your contract’ to carry out the project and should be circulated to key stakeholders.
7. Use the project definition statement to prevent creep.  Use it to prevent you going beyond the scope of the project through its use in the review process.
8. Identify in detail what will and will not be included in the project scope.  Avoid wasting time by working on those areas which should not be included – identify these in the PID.
9. Identify who fulfils which roles in your project. Document them on the PID. Include a paragraph to show what each person does.
10. Identify who has responsibility for what in the project e.g. project communications is the responsibility of AD. This helps reduce doubt early in the life of the project.
Project manager softwares are also available.  Keep in touch for more tips(11-20)

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